How to set up Outlook

 

We teach you, how to set up Outlook 365, 2016, 2013, 2010, 2007, 2003 and others, with Gmail, Hotmail, Yahoo, Hosting and other emails.

 

Microsoft Outlook is a part of Microsoft Office so if you don't have it, you will need to install it or use free alternatives like Mozilla Thunderbird. This tutorial is also available for other devices like PC, Android, Mac and Iphone, just choose your option from our menu.

 

WHAT IS YOUR OUTLOOK VERSION

Click "find version" if you are not sure which version of Outlook you are using. We teach in a short step-by-step the simplest way to check which version of Outlook you have.

 

WHAT IS THUNDERBIRD

Mozilla Thunderbird is a free alternative to Outlook that can work in portable mode, that is, after installing it in a folder, you can move this folder anywhere and if you copy it, it will serve as a backup!

 

IMAP vs POP3

IMAP synchronizes, meaning that if you delete an email on your smartphone, it will also delete on your computer. The downside is storage, because all incoming emails keep copies in your original mailbox. We recommend it only for Gmail Hotmail and Yahoo, because they are services focused on email usage, thus having superior storage. However, if you do not like the organization of your original email (tags, tabs, archives, etc.) we recommend taking full control with POP3.

POP3 is preferred, because it gains control of your emails and Hosting accounts overcome their lower storage, which now becomes unlimited! Yes unlimited because each time a device downloads an e-mail, the copy of that e-mail is immediately removed from the original mailbox. It could be seen as a disadvantage because no other device will be able to download this email (since it no longer exists), however, we can circumvent this situation by keeping copies of emails for 3 or 4 days.

 
 

ALL SETTINGS ARE SIMILAR

All configurations are very similar, only the servers settings change. First you enter your name, email, username (which is usually your email) and your password. Then you enter your server settings. You can check below the most common server settings.

 

CHECK SERVER SETTINGS
 
 

Gmail SERVER

You must first enable POP on Gmail

 

  • Sign in at Gmail and go to Settings
  • Forwarding POP/IMAP » Enable POP for all email
  • When messages are accessed with POP we advise to delete copy from Inbox
  • Click Save Changes

 

  • Afterwards, go to your Google account
  • Sign-in & security » Apps with account access
  • Turn on "allow less secure apps"
 
Incoming mail server (POP3): pop.gmail.com
Port 995 with SSL encryption
Outgoing mail server (SMTP): smtp.gmail.com
Port 465 with SSL encryption
The outgoing server requires authentication, using the same settings as the incoming server

 

 
 

Hotmail SERVER

You must first enable POP on Hotmail

 

  • Sign in at Hotmail
  • Go to options
  • Mail » POP and IMAP
  • Let devices and apps use POP
  • Let apps and devices delete messages from Outlook
  • Click on Save
 
Incoming mail server (POP3): pop-mail.outlook.com
Port 995 with TLS encryption
Outgoing mail server (SMTP): smtp-mail.outlook.com
Port 587 with TLS encryption
The outgoing server requires authentication, using the same settings as the incoming server

 

 
 

Yahoo SERVER

You must first enable Apps on Yahoo

 

  • Sign in at Yahoo
  • Go to your account
  • Account security
  • Turn on "allow apps that use less secure sign in"
 
Incoming mail server (POP3): pop.mail.yahoo.com
Port 995 with SSL encryption
Outgoing mail server (SMTP): smtp.mail.yahoo.com
Port 465 with SSL encryption
The outgoing server requires authentication, using the same settings as the incoming server

 

 
 

Hosting SERVER

Only use your provider's settings
These are the most common settings

 

It always works but with less security:
Incoming mail server (POP3): mail.yoursite.com
Port 110 sem encriptação.
Outgoing mail server (SMTP): mail.yoursite.com
Port 587 sem encriptação
The outgoing server requires authentication, using the same settings as the incoming server
 
With more security:
Incoming mail server (POP3): mail.yoursite.com
Port 995 with SSL encryption
Outgoing mail server (SMTP): mail.yoursite.com
Port 465 with SSL encryption
The outgoing server requires authentication, using the same settings as the incoming server

 

Don't leave message copies on the server for more than 3 or 4 days, because the more you keep, the closer you get to your storage limit, resulting in errors that prevent sending and recieving emails (even if you delete them from Outlook).

 

 
 

OTHER EMAILS

Only use your provider's settings
These are the most common settings

 

It always works but with less security:
Incoming mail server (POP3): mail.server.com
Port 110 sem encriptação.
Outgoing mail server (SMTP): mail.server.com
Port 587 sem encriptação
The outgoing server requires authentication, using the same settings as the incoming server
 
With more security:
Incoming mail server (POP3): mail.server.com
Port 995 with SSL encryption
Outgoing mail server (SMTP): mail.server.com
Port 465 with SSL encryption
The outgoing server requires authentication, using the same settings as the incoming server

 

Don't leave message copies on the server for more than 3 or 4 days, because the more you keep, the closer you get to your storage limit, resulting in errors that prevent sending and recieving emails (even if you delete them from Outlook).

 

 
 

SOMETHING WENT WRONG?

Check out here, how to fix Outlook errors

 
 

Set up also:

PC |  MAC |  ANDROID |  IPHONE

 

 

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